Terms and Conditions of Use

Last Updated: May 9, 2026  |  GNV Urban Art LLC d/b/a Monochronicle  |  Florida, United States

IMPORTANT: Please read these Terms carefully before using the Platform. By accessing or using Monochronicle, you agree to be bound by these Terms. If you do not agree, do not use the Platform.

1. Overview of the Platform

Monochronicle is an AI-powered Software-as-a-Service (SaaS) platform operated by GNV Urban Art LLC (d/b/a Monochronicle), a Florida company. The Platform connects artists, designers, architects, art administrators, jurors, buyers, government organizations, and arts professionals through tools including:

  • Discovery, promotion, and management of public art projects

  • AI-powered artist application summarization for juror evaluation

  • Automated artist-to-opportunity matching and notification

  • Centralized aggregation of open calls from multiple platforms

  • An AI knowledge base for platform guidance

  • Artist profiles, network memberships, and premium professional tools

For inquiries: [email protected]

2. User Accounts

2.1 Who May Use the Platform

You must be at least 18 years of age to create an account. Users aged 13–17 may only use the Platform with verified parental or guardian consent. We do not knowingly collect data from children under 13. If you access the Platform on behalf of an organization, you represent that you have authority to bind that entity to these Terms.

2.2 Creating an Account

  • Account creation is optional for basic browsing and standard listings

  • Premium features — including AI-assisted evaluation tools and matching — require account registration

  • Artists may create profiles for visibility and promotional opportunities

  • Placing artwork for sale requires artist registration

  • Agents and partners may register accounts to access Platform features

  • Temporary accounts may be created for specific activities at Monochronicle's discretion

2.3 Account Responsibilities

  • You are responsible for maintaining the confidentiality of your credentials

  • You agree to provide accurate, current, and complete information

  • Notify us immediately at [email protected] of any unauthorized access

  • Monochronicle reserves the right to suspend or terminate accounts for violations of these Terms

3. AI-Powered Features — Disclosures and Limitations

3.1 AI Technology Disclosure

The Platform uses large language model (LLM) artificial intelligence, automated decision-making systems, and machine learning algorithms. By using AI features, you acknowledge that you are interacting with AI-powered systems, consistent with EU AI Act Article 50 and related transparency requirements. AI systems include:

  • Text generation and summarization of artist applications

  • Automated artist-to-opportunity matching and ranking

  • Knowledge base query and response

  • Open calls aggregation and categorization

  • User experience personalization

3.2 Accuracy Disclaimer — AI Outputs Are Not Guaranteed

AI-GENERATED CONTENT — INCLUDING SUMMARIES, MATCHES, AND RECOMMENDATIONS — MAY CONTAIN ERRORS, OMISSIONS, OR INACCURACIES. ALL AI OUTPUTS ARE PROVIDED FOR INFORMATIONAL AND DECISION-SUPPORT PURPOSES ONLY. MONOCHRONICLE DOES NOT WARRANT THE ACCURACY, COMPLETENESS, OR FITNESS FOR ANY PARTICULAR PURPOSE OF ANY AI-GENERATED OUTPUT. YOU MUST INDEPENDENTLY VERIFY AI-GENERATED CONTENT BEFORE RELYING ON IT FOR ANY DECISION OF SIGNIFICANCE.

This is consistent with Google's own published guidance that AI outputs “can be plausible-sounding but factually incorrect” and that users should “validate all output before use.”

3.3 AI Is Not Professional Advice

No AI-generated content constitutes legal, financial, tax, medical, or other professional advice. Consult qualified professionals before making decisions of legal, financial, or professional significance.

3.4 Automated Decision-Making and Matching

Monochronicle's matching algorithm uses automated processing of artist profiles, creative works, and stated preferences to recommend and rank opportunities. You have the right to:

  • Request a plain-language explanation of how a specific matching result was produced

  • Request human review of any consequential automated decision affecting your access to opportunities

  • Correct inaccurate data that may have influenced an automated result

  • Opt out of algorithmic matching for significant decisions

To exercise these rights: [email protected]

3.5 AI Safety Filters

Our AI pipeline is configured with enterprise-grade content safety filters through Google Vertex AI, covering harm categories including harassment, hate speech, sexually explicit content, and dangerous content. Certain harmful categories are always blocked. Monochronicle configures safety thresholds appropriate for a professional arts platform.

3.6 AI Governance — NIST AI RMF

Monochronicle operates its AI systems in accordance with an internal AI Risk Management Framework based on the NIST AI Risk Management Framework 1.0 (Govern, Map, Measure, Manage), covering risk identification, bias monitoring, human oversight, incident response, and regulatory compliance across all AI systems. Adoption of the NIST AI RMF forms the basis for safe harbor claims under the Texas Responsible AI Governance Act (TRAIGA) and the Colorado AI Act.

3.7 Prohibition on High-Risk Uses

The Platform is not designed, tested, or approved for use in high-risk contexts including medical diagnosis, emergency services, legal proceedings, financial credit decisions, or safety-critical infrastructure. You must not use the Platform for these purposes.

4. Ownership of AI-Generated Outputs

4.1 Monochronicle Retains Rights in AI Outputs

AI-generated outputs produced by the Platform — including artist application summaries, evaluation reports, match results, and knowledge base responses — are generated by Monochronicle on behalf of the requesting user. Monochronicle retains all rights, title, and interest in AI outputs as generated works. No ownership of AI outputs is transferred to any user.

4.2 License Granted to Users

Monochronicle grants the requesting user a limited, non-exclusive, non-transferable, revocable license to use AI-generated outputs solely for the internal evaluation or decision-support purpose for which they were generated. This license:

  • Is limited to the specific open call, project, or evaluation for which the output was produced

  • Does not extend to publication, redistribution, resale, or commercial exploitation

  • Expires upon completion of the relevant evaluation process or termination of your account

  • Does not convey any copyright or intellectual property rights in the AI output

4.3 Copyright Status of AI Outputs

Under current US law (US Copyright Office guidance, 2025; Thaler v. Perlmutter, D.C. Circuit, 2025), purely AI-generated content is generally not eligible for copyright protection. Where a user provides substantial human creative direction, the human-authored elements may receive protection. You are solely responsible for evaluating the IP status of any AI output before commercial use and for making required disclosures about AI involvement in your work.

5. Permissible Uses of AI-Generated Content

5.1 Permitted Uses

AI-generated content is licensed for internal decision-support use only. Permissible uses include:

  • Internal evaluation of the specific application or project for which the output was generated

  • Sharing within the requesting organization's evaluation team on a need-to-know basis

  • Retention in internal records as part of the documented evaluation process

5.2 Prohibited Uses

The following uses are not permitted without Monochronicle's prior written consent:

  • Public publication or distribution of AI-generated summaries, reports, or match results

  • Sharing with third parties outside the requesting organization

  • Using an AI summary as the sole or determinative basis for selection or rejection without independent human review

  • Commercial resale, sublicensing, or redistribution of AI outputs

  • Using outputs to train, benchmark, fine-tune, or improve any AI or machine learning system

  • Presenting AI-generated summaries as independently authored human assessments

  • Using AI-generated content to make automated decisions with significant effects on individuals without human oversight

5.3 Internet-Sourced Content in Summaries

Where AI summaries incorporate information from internet searches about an artist, such content is labeled as externally sourced and unverified. Internet-sourced content is provided for additional context only and may not accurately reflect the artist. Monochronicle is not liable for the accuracy of third-party internet content incorporated into summaries. Arts organizations and jurors must independently verify any internet-sourced information before relying on it.

6. Training Data, IP Risk, and Data Authorization

6.1 AI Training — Opt-In Only

We will not use your User Content to train, fine-tune, or improve AI or machine learning models without your separate, explicit, affirmative opt-in consent. Consent is voluntary, not required to use the Platform, and revocable at any time through your account settings.

6.2 Training Data and Third-Party IP Risk

Monochronicle's AI systems are powered by Google Gemini via Vertex AI. The underlying model was trained by Google on large-scale datasets. While Google provides IP indemnification to Monochronicle for Vertex AI outputs, Monochronicle makes no independent representation or warranty that AI-generated outputs are free from third-party intellectual property claims. AI outputs are provided without warranty of non-infringement.

To the extent Google's IP indemnification applies, Monochronicle will make reasonable efforts to pass through the benefit of such indemnification to affected users, but makes no guarantee that indemnification will be available or sufficient in any particular case.

AI training data transparency information, as required under California AB 2013 (effective January 1, 2026), is published at monochronicle.com/ai-transparency.

6.3 Arts Organization Data Authorization Warranty

Arts organizations and institutional clients that provide artist materials — including portfolios, resumes, cover letters, images, and personal contact information — for AI processing through the Platform make the following representations and warranties by accepting these Terms:

  • You have lawful authority to share the submitted materials with Monochronicle for AI processing

  • Your agreements with the third-party platform(s) through which artist materials were collected (such as CaFÉ, CODAworx, Submittable, OpenGov, or PublicArtist.org) permit sharing with third-party AI processing vendors

  • Where required by applicable law or platform terms, you have obtained or ensured appropriate notice to the artists whose materials you are submitting

  • The submitted materials do not include data subject to heightened protections (such as HIPAA-protected health information, FERPA-protected student records, or financial account data) without prior written agreement with Monochronicle

  • You will not submit materials that an artist has specifically requested not be shared with third parties

Monochronicle shall not be liable for third-party claims — including claims by artists, third-party platforms, or data protection authorities — arising from an organization's unauthorized or unlawful submission of artist data. You agree to indemnify and hold Monochronicle harmless from any such claims.

6.4 No Secondary Use of Artist Data

Artist materials provided by arts organizations are processed solely for the purpose of generating evaluation support for the specific open call or project for which they were submitted. Monochronicle will not:

  • Use artist materials for any purpose beyond the commissioned evaluation

  • Retain artist materials beyond 60 days of project completion unless agreed in writing

  • Share artist materials with any party other than the commissioning organization and the AI processing infrastructure described in these Terms

  • Use artist materials to train any AI model without the artist's separate opt-in consent

7. User Content

7.1 Your Ownership

You retain full ownership of all creative works, portfolios, images, documents, and other materials you submit to the Platform (“User Content”). These Terms do not transfer ownership of your creative works to Monochronicle.

7.2 License You Grant to Monochronicle

By submitting User Content, you grant Monochronicle a limited, non-exclusive, royalty-free, worldwide license to:

  • Store, display, and deliver your User Content to other users as directed by you

  • Process your content through AI systems solely to provide the services described in these Terms

  • Create thumbnails, previews, or format-adapted versions for Platform display

  • Use your User Content for Platform promotion and marketing purposes

This license does not authorize Monochronicle to sell, sublicense, or commercially exploit your content for purposes unrelated to the Platform without your explicit consent.

7.3 Content Representations

By submitting content, you represent and warrant that: (a) you own or have the necessary rights to submit it; (b) the content does not infringe any third-party rights; (c) the content complies with all applicable laws; and (d) the content does not contain malicious code or content that violates Section 8.

7.4 DMCA — Copyright Infringement

To report copyright infringement, send a notice with all information required under 17 U.S.C. § 512(c)(3) to [email protected]. We maintain a policy of terminating accounts of repeat infringers.

8. Prohibited Uses

You must not use the Platform to:

  • Generate, distribute, or facilitate illegal content, including content that infringes intellectual property rights

  • Create non-consensual intimate imagery, deepfakes, or misleading synthetic media

  • Harass, threaten, defame, or discriminate against any person or group

  • Generate spam, phishing content, or fraudulent communications

  • Circumvent, disable, or interfere with Platform security features or access controls

  • Reverse engineer, decompile, or extract the Platform's AI models or proprietary algorithms

  • Conduct automated scraping, data harvesting, or mass extraction without written permission

  • Misuse contact information for purposes inconsistent with the Platform's mission

  • Present AI-generated content as entirely human-authored in contexts where such misrepresentation causes harm

  • Use the Platform with intent to manipulate self-harm or infringe constitutional rights (Texas TRAIGA)

  • Engage in any prohibited AI practice under EU AI Act Article 5

  • Use AI outputs to train, benchmark, or improve any competing AI system

  • Submit artist materials for AI processing without lawful authority to do so

9. Payments and Fees

9.1 Commission on Sales

Monochronicle applies a 20% commission on all artwork sales conducted through the Platform, deducted from the final sale price before funds are transferred to the artist.

9.2 Payment Methods

Payments can be made via PayPal, check, or wire transfer as specified in your contract. PayPal transactions are subject to PayPal's terms of service.

9.3 Refunds

Payments for services including listings, memberships, or premium features are non-refundable once services commence. Refunds are only provided if Monochronicle declines a submission before the service begins.

10. Intellectual Property — Platform Content

All Platform content other than User Content — including software, AI models, user interface design, branding, proprietary algorithms, and platform text — is owned by or licensed to Monochronicle. You receive a limited, non-exclusive, non-transferable license to access and use the Platform for its intended purposes. You may not copy, modify, distribute, sell, or create derivative works of any part of the Platform without our express written consent. “Monochronicle” and associated marks are trademarks of GNV Urban Art LLC.

11. Communications

By using the Platform, you agree to receive service-related communications via email. You may opt out of promotional emails at any time by clicking the unsubscribe link or contacting [email protected]. Transactional and service-related emails may not be opted out of while your account is active.

12. Disclaimers of Warranties

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, THE PLATFORM AND ALL CONTENT, FEATURES, AND SERVICES — INCLUDING ALL AI-GENERATED OUTPUTS — ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, NON-INFRINGEMENT, OR UNINTERRUPTED ACCESS. MONOCHRONICLE EXPRESSLY DISCLAIMS ANY WARRANTY THAT AI OUTPUTS ARE FREE FROM THIRD-PARTY INTELLECTUAL PROPERTY CLAIMS OR THAT THEY ACCURATELY REPRESENT THE INDIVIDUALS OR WORKS THEY DESCRIBE.

13. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL MONOCHRONICLE, ITS AFFILIATES, OFFICERS, DIRECTORS, OR EMPLOYEES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING FROM YOUR USE OF OR INABILITY TO USE THE PLATFORM OR ANY AI-GENERATED OUTPUT, INCLUDING DAMAGES ARISING FROM RELIANCE ON AI SUMMARIES IN SELECTION DECISIONS, INACCURACIES IN INTERNET-SOURCED CONTENT, OR UNAUTHORIZED SUBMISSION OF THIRD-PARTY DATA.

OUR TOTAL AGGREGATE LIABILITY TO YOU SHALL NOT EXCEED THE GREATER OF: (A) THE TOTAL FEES PAID BY YOU TO MONOCHRONICLE IN THE 12 MONTHS PRECEDING THE CLAIM; OR (B) ONE HUNDRED U.S. DOLLARS ($100).

Some jurisdictions do not allow exclusion of certain warranties or limitation of liability for consequential damages, so the above may not apply to you in full. Nothing herein limits liability for fraud, gross negligence, willful misconduct, or any liability that cannot be excluded under applicable law.

14. Indemnification

You agree to indemnify, defend, and hold harmless Monochronicle and its officers, directors, employees, agents, and affiliates from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from: (a) your use of the Platform in violation of these Terms; (b) User Content or artist materials you submit; (c) your violation of any applicable law; (d) your infringement of any third-party rights; or (e) your unauthorized submission of artist materials for AI processing.

15. Regulatory Compliance

  • FTC Act Section 5 — No deceptive or unsubstantiated AI capability claims

  • California CCPA/CPRA — ADMT disclosures, risk assessments, and consumer rights

  • California AB 2013 — AI training data transparency (effective January 1, 2026)

  • Texas TRAIGA — No discriminatory or manipulative AI intent; NIST AI RMF safe harbor

  • Colorado AI Act (effective June 30, 2026) — Impact assessments and appeal rights

  • EU AI Act — Transparency, labeling, and high-risk system requirements

  • GDPR (for EU users) — Lawful basis, data subject rights, DPIA obligations

  • DMCA — Copyright compliance and notice-and-takedown procedures

  • NIST AI RMF 1.0 — Internal AI governance framework

16. Governing Law and Dispute Resolution

These Terms are governed by the laws of the State of Florida, without regard to conflict of law principles, except where mandatory consumer protection laws of your jurisdiction apply. Any dispute arising from these Terms will be resolved by binding arbitration under the American Arbitration Association (AAA) Consumer Arbitration Rules, conducted in Florida or remotely. You and Monochronicle waive the right to participate in class actions or class-wide arbitration, except where prohibited by law. Either party may seek emergency injunctive relief in a court of competent jurisdiction to prevent irreparable harm.

17. Changes to These Terms

For material changes, we will provide at least 30 days advance notice via email or in-Platform notice. Continued use after the effective date constitutes acceptance. If you do not agree, discontinue use and request account deletion.

18. Entire Agreement

These Terms, together with our Privacy Policy and any applicable enterprise or project-specific agreement, constitute the entire agreement between you and Monochronicle regarding the Platform and supersede all prior agreements. If any provision is held invalid, the remaining provisions continue in full force. Failure to enforce any right does not constitute a waiver.

19. Contact Information

GNV Urban Art LLC d/b/a Monochronicle • Florida, United States